How Do I Write PROPOSALS Of Any Kind? Step by Step Guide to Write a Proposal

5 min readJul 12, 2021

How Do I Write PROPOSALS Of Any Kind? Step by Step Guide - Not A Rocket Science

question: Why do we write proposals?
answer: A proposal is a pitch of an idea, solution to a problem, or suggestion to a contemporary or future issue.

So, when you WRITE PROPOSAL you PERSUADE through your words based on the style of pitching the idea, solution, or suggestion. So, your WRITING STYLE matters more than the importance of the idea, solution, or suggestion you are proposing.

question: How to write an effective proposal that definitely persuades to take action/s?
answer: Let me cover “How To Write a Proposal That Actually Persuades To Take Actions?”

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STEP 1: Research

Research is crucial in planning, mastering the idea, pitching your idea, issue’s solution, or suggestion in a persuasive way.

Ask yourself a question; when would you be able to conversate about an issue between your friends?

option 1: When you know a lot

option 2: When you know a little

Of course, you’ll be able to communicate your idea and persuade more effectively when you know a lot about the idea, problem, issue’s solution, or suggestion.

That is the reason behind a COMPREHENSIVE RESEARCH. Do a lot of research and GATHER RELATIVE DATA. Make a list of bulleted points of the data. This will ensure that all of the IMPORTANT POINTs/FACTs are included.

NOTE: DON’T GO FOR A THOROUGH RESEARCH, AS WHEN YOU’D START RESEARCH MORE AND MORE UNKNOWN FACTS WOULD STARTING APPEARING BEFORE YOU.

STEP 2: PLANNING - Check and Recheck The Needs and Wants for Writing Proposal

At this step, you should read do’s and don’t about writing a proposal, go through the checklist for writing a comprehensive proposal, style and format of writing a proposal, and different kinds of proposal templates.

NOTE: YOU CAN ALSO GO FOR FACT-CHECKING AT THIS STEP. AS YOU KNOW THAT EVEN A LITTLE MISTAKE CAN RUIN AWAY ALL YOUR PROPOSAL AND YOU CAN MISS THE OPPORTUNITY AND BE BLAMED FOR PROVIDING THE WRONG INFORMATION.

STEP 3: Start Writing As First Draft

question: Why start drafting instead of writing the proposal as you’ve all the required details and planning?

answer: In my experience of writing proposals for different types of businesses, research proposals, opportunity-based proposals, grant application proposals, and other pitch letters, I came to know that I was never 100% truer at the first draft. My proposal was never complete enough in the first draft.

So, keep in mind that if you write sophisticatedly at the first draft, it’d come up with the boring aspect of not proofreading trustfully. You’d say to yourself that you’ve done a lot with research, planning, and writing. But, that’d be a con to yourself.

So, try to write in a way that you’d definitely revisit your writings after a break and with refreshed ideas.

question: How to write the first draft of the Proposal?

answer: Here are some steps to write a simple proposal.

1- Introduction

Subject — explain the issue, idea, suggestion
Purpose — define the clearer and truer purpose of pitching your proposal in a 99% simple tone (don’t try to persuade the reader at this step. You should persuade at 2nd step which is DEFINING THE SOLUTION/IDEA.)
The Main Argument — your main argument goes here (JUST WRITE AND EXPLAIN THE MAIN ARGUMENT HERE, YOU CAN ADD OTHER ARGUMENTS AT THE LATER SECTION.)
Background Information — add some background to the issue, idea, or suggestion (HERE YOU CAN ADD YOUR RESEARCH. FEEL FREE TO WRITING ANYTHING THAT COMES INTO YOUR MIND AS IT IS YOUR FIRST DRAFT.)
Importance of the Idea/Issue/Solution — just write the importance and benefits of the solution, suggestion, idea, and additional benefits in bulleted points.

2- Define The Solution

Here you have the space to include facts and figures, quotes, and problem-based solutions (YOU SHOULD DEFINITELY PERSUADE YOUR READER/AUTHORITY THROUGH YOUR WRITING STYLE.)

Step-by-Step Plan — include your step-by-step plan in simple bulleted points.
Benefits of the Solution/Idea/Business — make sure that you persuade the readers or higher authority.
Potential Obstacles — include the potential obstacles here which can stop you or the authority in the implementation of the plan.
Personnel and Qualifications — who are the targetted people, society, or the group of employees? Who would directly be benefited from the solution or idea you are proposing? What are their qualifications and how they can be persuaded to act accordingly?

3- Conclusions

Conclude your findings here.

Redefine the Main Points and Purpose
Costs — sometimes you have to deal with future benefits here instead of defining costs.
Benefits — reiterate all of the benefits here with some more facts and figures included.
Thanks — say thanks to the readers/higher authority for taking the consideration to read your proposal.
Contact Information — add the contact information of you or your organization.

STEP 3: Proofreading

At this step, you will be going to critically analyze your proposal (even the ideas, the solutions, and the facts). Edit according to the needs of the first draft. Prepare the second draft.

Now you can send your 2nd draft to some of your friends or boss to read it and explain it before you.

NOTE: TRY TO PROOFREAD YOUR WRITING THROUGH SOME SOFTWARE LIKE GRAMMARLY.COM OR WORDAI.COM ETC.
EXCLUDE ALL KINDS OF JARGON FROM YOUR WRITING. AS JARGON MEAN SOMETHING BEFORE YOU BUT NOT BEFORE YOUR READER OR HIGHER AUTHORITY.
EXCLUDE PASSIVE VOICE AND WRITE IN ACTIVE VOICE AS A MATTER OF SIMPLICITY.

Still Struggling To Write As You Do Not Want To Take Risk Of Losing The Opportunity For Your Business Set-up OR Grant You Are Proposing For!

Then Just Drop Me A Message On The Link Bellow And Feel Free.

ME: My name is IMRAN AHMAD. I am a professional PROPOSAL WRITING EXPERT and write in many niches like RESEARCH PROPOSALS, BUSINESS OR MARKETING PROPOSALS, NON-PROFIT GRANT APPLICATIONS AND PROPOSALS, and others.